Records Management

Alfresco Governance Services is DoD 5015.02 Ch3 Certified and ISO 16175 Compliant Records Management Platform to manage Electronic and Physical Records.


We provide consulting services to customers to implement Electronic Records Management, Federated Records Management and Physical Records tracking solution.

Electronic and Physical Records Management

Alfresco Governance Services (or AGS), popularly knows as Alfresco Records Management, controls important information that needs to be retained over time. It’s used in highly regulated environments, for managing governmental information or personnel records, or where information might be audited.

Fully integrated into Enterprise, Alfresco Governance Services (or AGS) makes it easy to work with files and have them declared as records at the right time, without changing the way you work.

Standards Compliant

Alfresco offers the only DoD 5015.02 CH3 Certified Open Source-based Records Management Solution, besides meeting several other standards such as ISO 16175.

Records Lifecycle Management

Manage end-to-end record life-cycle from creation, classification, metadata management, dissemination, retain, archive and disposition for Electronic as well as Physical Records.

Retention and Disposition

Configure dynamic Retention and Disposition policies to meet your organization archival policies and to meet local compliance requirements such as ISO 15489 and ISO 16175 .

Security Classifications

Configure Security Classifications (e.g. Confidential, Secret, Top Secret) for an additional, easily implemented level of security beyond access control lists and permissions to protect your sensitive records.

User Centric Experience

Easy to use records management solution to facilitate seamless user experience handling voluminous and sensitive records, accessible from modern web browsers as well using native iOS and Android Apps.

Dynamic File Plan and Audit

Dynamic file plan to automate auto-numbering for record categories, record folders and records to meet your organizations requirements. Comprehensive Audit to meet compliance and discovery requirements.

Federated Records Management

Alfresco Federation Services (or AFS) avoids the risks of complex migrations and lets users find and manage information faster across more than 60 leading business systems and content repositories such as Documentum, OpenText and IBM FileNet as well as network drives and emails.

FileNet to Alfresco ECM Migration

Records Discovery

Identify and discover records from remote document repositories in your corporate environment for ease of consolidation and management.

In-place Records Management

Apply records retention and disposition policies on records managed by silo repositories without moving them from their original location. Alfresco acts as single console to track, control and manage record lifecycle

Federated Search

Built-in powerful full-text search engine to empower users to retrieve information based on metadata and document contents for textual documents using advance and faceted search.

Records Migration

Migrate electronic records from a number of document repositories such as Shared Drive, SharePoint, FileNet and OpenText or from databases such as Oracle, MySQL, SQL Server using built-in connectors.

Remote Retention Actions

Monitor the retention period on remotely stored records and execute remote destruction actions with complete audit trail and destruction report for audit purpose.

Information Governance

Industry Standard Information Governance and Records Management System to comply to various regulatory standards such as DoD 5015.2 or ISO 16715.

Physical Records Tracking

Alfresco Process Services (powered by Activiti) is an enterprise Business Process Management (BPM) solution targeted at business people and developers. At its core is a high performance Open-source Business Process/Workflow Engine based on Activiti with the flexibility and scalability to handle a wide variety of critical processes.

Online Workflow Designer

Design simple to complex multi-level business processes by simple drag-n-drop Online 2.0 Workflow Designer. Configure business rules, email notifications and SLAs as per business requirements.

Point-n-click Forms Designer

Intuitive electronic forms designer to empower business analysts to design eForms using Online Forms Designer. Configure fields visibility rules and beautify the forms for better user experience.

Dashboard and Analytics

Monitor the performance of your business processes in real-time and design custom reports gain better insights, informed decision making and optimize your business processes.

Enterprise Support

Crest Infosolutions provides 24×7 support for Alfresco platform, to ensure your Records Management platform is always up to cater to your organization’s business needs.

Scale for every need

Scale your Enterprise Content Management Platform to billion of records and accessible by hundreds of thousands of users, on-premise or in cloud.

Stay Compliant

Leverage on Alfresco's DoD 5015.2 and ISO 16175 compliance capability to meet your information security and compliance requirement.

Stay Secure

Robust data security tools to ensure your data remains safe. Alfresco support data-at-rest encryption using AES-256 algorithm and TLS 1.2 for data-in-motion security.

Ready to Take your Business Next Level

Drop us a note and our sales team shall get in touch with you shortly.