Stop risking failed audits with clunky SharePoint add-ons or expensive systems like FileNet and Documentum. Alfresco Governance Services automates compliance across your enterprise, classifying records invisibly without disrupting user workflows.
SharePoint is excellent for collaboration but natively weak in regulated compliance, often forcing users to manually tag records. Legacy monoliths like FileNet, Documentum, OpenText trap your data in expensive silos. See how Alfresco compares.
| Key Enterprise Requirements | SharePoint + Add-ons (RecordPoint, etc.) |
Legacy ECM (FileNet, Documentum, Preservica) |
Alfresco AGS (Enterprise) |
|---|---|---|---|
| DoD 5015.02 CH3 Certified | Requires 3rd Party App |
 |
 Out of the box |
| ISO 15489, ISO 16175 & ISO 27001 Compliance | Requires Add-ons |
Requires deliberate config & 3rd-party add-ons |
Natively Supported |
| In-Place Federated RM (Single Pane) |  Migration required |
Limited connections |
SharePoint, Box, Drive, etc. |
| AI-Powered Extraction & Classification | Limited / Syntex |
Manual rule-based |
Native AI features |
| Physical Records Tracking | |
|
Fully integrated |
| Security Classifications (Confidential/Custom) | |
Advanced Controls |
|
| Multi-Tenancy for Centralized RM | |
Enterprise scale |
|
| Full-Text Indexing & Faceted Search | |
Native Solr/Elastic |
|
| AI Chat / Q&A Records Search | Copilot separate |
|
Native Integrated |
| Comprehensive Audit, Reporting & Analytics | |
Advanced Tools |
AI-Powered Automation
AI metadata extraction, classification, and native Chat/Q&A capabilities for lightning-fast records search.
Ironclad Data Security
Data-at-rest encryption via AES-256, SSL/TLS 1.3 in-motion, Data Loss Prevention (DLP), and Digital Rights Management (DRM) for total compliance.
Security Classifications
Apply clearance levels (Confidential, Top Secret) or define custom security groups (e.g., Internal Use Only).
Multi-Tenant Architecture
Enable centralized Records Management across diverse departments with comprehensive reporting and analytics.
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Remote Discovery
Identify unmanaged records across SharePoint, Box, and G-Drive instantly.
Federated Search
Perform deep full-text indexing and faceted search across all connectors.
Remote Retention
Lock down cloud drives remotely with comprehensive audit logging.
Remote Disposition
Execute defensible disposition on remote files with full audit trails.
Government of Malaysia (MAMPU)
Singapore Government Agency
Attorney General's Chambers (AGC) Brunei
Absolutely. Alfresco allows you to manage the end-to-end record life-cycle from creation, classification, metadata management, and disposition for both Electronic and Physical Records in a single unified system.
Federation allows you to discover, manage, and execute retention actions on records stored in other legacy systems (like SharePoint, FileNet, or Documentum) in-place, without the cost or risk of migrating the data into Alfresco first.
Yes, Crest Infosolutions provides 24×7 enterprise-grade support with strict Service Level Agreements (SLAs) to ensure your Alfresco deployment is secure, compliant, and always highly available.
Absolutely. Alfresco is a cloud-native platform built for maximum deployment flexibility. It can be deployed seamlessly on Amazon Web Services (AWS), Microsoft Azure, Google Cloud Platform (GCP), IBM Cloud, or entirely on-premise behind your firewall.
Yes, Alfresco natively supports S3-compatible object storage via standard API connectors. You can securely and efficiently route your archived records to AWS S3, IBM Cloud Object Storage, MinIO, ObjectVault, or any other S3-compatible backend to dramatically reduce long-term archiving costs.
Yes, Crest Infosolutions provides dedicated, localized technical support and consulting services across Southeast Asia, the Middle East, and Europe through our direct offices and a highly vetted partner network.
Yes, Alfresco (part of Hyland) is consistently recognized by leading analyst firms and has historically been positioned as a Leader in the Gartner Magic Quadrant for Content Services Platforms, reflecting its robust enterprise capabilities and global market presence.
Alfresco Community Edition is a free, open-source version suited for non-critical testing. Alfresco Enterprise Edition delivers mission-critical capabilities including high availability, clustering, advanced administration, certified enterprise connectors, and fully backed 24×7 commercial support.
Yes, Alfresco seamlessly integrates with leading electronic and digital signature platforms including DocuSign, Adobe Sign, and Crest Infosolutions’ own SignDex. This allows you to securely automate legally binding signing workflows directly within your compliant records management lifecycle.
Absolutely. Alfresco is built on a highly extensible architecture and provides a robust suite of integration capabilities including modern OpenAPIs, comprehensive REST APIs, standard CMIS (Content Management Interoperability Services), and WebDAV support. This ensures effortless interoperability with your existing enterprise business applications and custom workflows.
Stop settling for “good enough” compliance. Our team of experts is ready to help you deploy the Alfresco Digital Business Platform to secure your electronic and physical records across the enterprise.
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Alfresco Governance Services is DoD 5015.02 Ch3 Certified and ISO 16175 Compliant Records Management Platform to manage Electronic and Physical Records.
We provide consulting services to customers to implement Electronic Records Management, Federated Records Management and Physical Records tracking solution.
Alfresco Governance Services (or AGS), popularly knows as Alfresco Records Management, controls important information that needs to be retained over time. It’s used in highly regulated environments, for managing governmental information or personnel records, or where information might be audited.
Fully integrated into Enterprise, Alfresco Governance Services (or AGS) makes it easy to work with files and have them declared as records at the right time, without changing the way you work.
Manage end-to-end record life-cycle from creation, classification, metadata management, dissemination, retain, archive and disposition for Electronic as well as Physical Records.
Configure dynamic Retention and Disposition policies to meet your organization archival policies and to meet local compliance requirements such as ISO 15489 and ISO 16175.
Configure Security Classifications (e.g. Confidential, Secret, Top Secret) for an additional, easily implemented level of security beyond access control lists and permissions to protect your sensitive records.
Dynamic file plan to automate auto-numbering for record categories, record folders and records to meet your organizations requirements. Comprehensive Audit to meet compliance and discovery requirements.
Manage end-to-end record life-cycle from creation, classification, metadata management, dissemination, retain, archive and disposition for Electronic as well as Physical Records.
Crest Infosolutions provides 24×7 support for Alfresco platform, to ensure your Digital Business Platform is always up to cater to your organization’s business needs.
Scale your Records Management Platform to billion of records and accessible by hundreds of thousands of users, on-premise or in cloud.
Leverage on Alfresco’s DoD 5015.2, ISO 16175 and ISO 15489 compliance capability to meet your information security and compliance requirement.
Robust data security tools to ensure your data remains safe. Alfresco support AES-256 Data-at-rest Encryption using AES-256 algorithm and TLS 1.2 for data-in-motion security.
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